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Current Openings

 

Executive Assistant

Reports to: Director of Finance and Administration

Organization Summary

The Buck Institute for Education (BIE) is a mission-driven nonprofit organization. Our highest priority is to help teachers prepare students for successful lives. BIE creates, gathers, and shares high-quality Project Based Learning instructional practices and products and provides highly effective capacity building services to teachers, schools, and districts. BIE seeks a diverse staff and is an equal opportunity employer, a certified Marin County Green Business, and dog-friendly working environment.

Position Summary

The Executive Assistant (EA) will provide senior-level administrative support to the Executive Director and Director of Finance and Administration in support of executive management and office operations. The EA will also work collaboratively with other administrative staff in support of the organization. The EA will be accountable for a variety of complex administrative duties for the Executive Director and Director of Finance and Administration as noted below.

Responsibilities:

  • Maintains the calendar, schedules meetings, and coordinates travel arrangements for the Executive Director; Work as a part of a team to create seamless support and scheduling coordination for the Board, Committees, and Leadership Team.
  • Represents the Executive Director through telephone, personal and written communications with internal and external contacts.
  • Arranges, participates in, and implements, as directed, conferences and meetings; including facilities, catering, issuing information or invitations, coordinating speakers, recording meeting minutes.
  • Develops and maintains inter-office systems for ensuring effective and efficient communication and flow of work (including, but not limited to, electronic filing and tracking mechanisms).
  • Assesses the urgency and importance of situations and takes appropriate action.
  • Prepares expense reports and completes credit card and travel card reconciliations for the Executive Director and Director of Finance and Administration.
  • Maintains incoming cash receipt log in accordance with finance policies and procedures.
  • Establishes and maintains office safety procedures and emergency preparedness plan.
  • Oversee all day-to-day facility operations with support from Director of Finance and Administration; select and oversee vendors to ensure office space and equipment are well-maintained.
  • Manage office procurements and inventory, and some capital procurements, as directed.
  • Assist the Director of Finance and Administration in preparing reports for internal, regulatory, and outside agency purposes.
  • Manages projects as requested.
  • Other duties as assigned.

Qualifications and Abilities:

  • Minimum Associates degree in related field; Bachelors degree a plus.
  • Minimum five years professional experience supporting senior level managers in a team environment.
  • Excellent technical skills with MS Office (Word, PowerPoint, and Excel).
  • Exceptional organizational and multi-tasking skills.
  • Must be proactive and able to manage up. Ability to add value to the team by asking appropriate questions, identifying what should be done, and taking appropriate action.
  • Outstanding verbal, written and interpersonal communication skills. Ability to write clearly and succinctly; is a competent proof--reader.
  • Knows how to establish relationships with team members and gain their trust and respect.
  • Sets high expectations for personal and organizational standards and achievement.

Instructions for Posting:

If you are interested in applying for this position please submit your resume and a compelling cover letter to HR@bie.org. You must reference "Executive Assistant application" in the subject line of your email.

BIE will contact you if there is a match between the job requirements and your skill set. Please do not contact the employer.

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Professional Services Coordinator

Reports to: Professional Services Manager

Organization Summary

The Buck Institute for Education (BIE) is a mission-driven nonprofit organization. Our highest priority is to help teachers prepare students for successful lives. BIE creates, gathers, and shares high-quality Project Based Learning instructional practices and products and provides highly effective capacity building services to teachers, schools, and districts. BIE seeks a diverse staff and is an equal opportunity employer, a certified Marin County Green Business, and dog-friendly working environment.

Position Summary

A member of the Services Team, the Professional Services Coordinator is essential in supporting school and district leader's efforts to schedule high quality professional development for their teachers. The Professional Services Coordinator will also work collaboratively with other administrative staff in support of departmental administration requirements.

Responsibilities:

  • Respond to inquiries from school and district leaders interested in scheduling BIE's services.
  • Clearly and effectively articulate BIE's mission, services, and resources through email and over the phone.
  • Use Salesforce.com to record client information and service orders. Coordinate service scheduling and communicate relevant information to the services and finance teams.
  • Monitor and maintain Salesforce.com data and produce updated client and service reports.
  • Provide support with other administrative duties related to service coordination and the services team as needed.
  • Other duties as assigned.

Qualifications and Abilities:

  • Minimum Associates degree in related field; Bachelors degree is a plus.
  • Minimum two years professional experience; Experience in sales, customer service, and K-12 education is a plus.
  • Excellent technical skills with MS Office (Word, PowerPoint, and Excel); experience with Salesforce.com a plus.
  • Comfort in learning new technology platforms.
  • Exceptional organizational and multi-tasking skills.
  • Outstanding verbal, written and interpersonal communication skills. Ability to establish a rapport from cold calls to emails to in-person meetings.
  • An energetic self-starter who thrives in a fast-paced team environment.
  • A collaborator who enjoys working across teams to achieve a common goal.
  • A mission-driven individual who is excited about making an impact in schools around the world.
  • Travel time is required in this position. You can expect to travel at least 5% of the time, but the organization may need you to travel more or less depending on business necessity.

Instructions for Posting:

If you are interested in applying for this position please submit your resume and a compelling cover letter to HR@bie.org. You must reference "Professional Services Coordinator application" in the subject line of your email.

BIE will contact you if there is a match between the job requirements and your skill set. Please do not contact the employer.

 

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